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Construction Industry Solutions…

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The construction industry is a paper intensive industry and the demand for documentation can reduce efficiency, impact job performance and increase risk.  Paperless Environments solves many document related problems faced by contractors today.

For example, routing invoices for approval can be costly and time consuming for everyone involved in the process.  Contractors that self perform one or more trades find payroll time entry a tedious undertaking, yet a “gadget” approach is not always the best choice for the field.  Keeping track of all of the job content on a shared folder is ok, but let’s face it, definitely not bulletproof.  Proper retention and access to all project documentation is a key to risk mitigation. 


Below are some of the common problems we have solved for contractors:
(Please click each each tab to expand them.)

 

1. The cost of routing AP invoices for approval is a waste of money.

SOLUTION: Contractors that go to a paperless AP workflow eliminate the cost of courier services and all of the non-essential paper handling tasks used to manually route invoices around the office, town or country.

By using APFlow by Paperless Environments, your AP Processors can quickly route invoices to Project Managers or others based on company specified routing rules. Reviewers are alerted when they have invoices to approve. From one simple to use screen, Reviewers quickly review invoices with any supporting documents and take action.

The status of every invoice in route is always known and approved invoices automatically update your accounting system so you don't have to enter data twice.

2. Entering time into payroll is a labor intensive process.

SOLUTION: Self performing contractors drastically reduce the effort required for time entry without forcing the field to use some type of "gadget" based solution.

By using Autobatch from Paperless Environments, your field personnel continue to use time sheets. Office personnel scan time sheets through an OCR process to automatically capture time, perform edit checks against the accounting system, and even check math. Your data entry personnel only deal with exceptions, greatly reducing their efforts.

The end result is zero impact on the field and a 50% reduction in data entry effort. Further, scanned timesheets with employee signatures are automatically stored and indexed into pVault by Paperless Environments for proper retention and fast retrieval whenever necessary.

3. Business risk is high due to widely dispersed electronic content and unsecure paper documents.

SOLUTION: Contractors that use pVault by Paperless Environments reduce their business risk by having all key business content in a single repository, secure and backed up. In the event of a disaster, you don't have to worry about paper documents being destroyed since they have been scanned and retained electronically.

You can also defend against other risks more effectively when you get all of your key business content into a single repository instead of countless c drives, emails, Smartphones, etc.

4. It takes too long to gather backup for T&M billings or audits.

SOLUTION: Contractors that use CDPlus by Paperless Environments rapidly retrieve the back up they need to send with their Time & Material billings. Instantly retrieve all of your required documents from the pVault document repository in Paperless Environments and burn to a CD as backup for T&M work.

In like manner, documents required for audits can be instantly accessed. No more time spent retrieving, copying and filing.

5. Project Managers spend too much time processing paperwork.

SOLUTION: Let's face it; you would rather have your Project Managers managing projects than processing paperwork.

Contractors that use APFlow by Paperless Environments have streamlined the invoice approval process. Project Managers are alerted when they have invoices to approve and they use one simple screen to keep things moving. Supporting documents for each invoice are automatically presented for review.

We can train your Project Managers in less than 45 minutes.

6. Every department (Accounting, Human Resources, Operations, etc.) spends too much time filing and retrieving documents, or worse...searching for lost documents.

SOLUTION: Contractors that store all of their paper documents and digital content in pVault by Paperless Environments use indexes to rapidly retrieve any content without leaving their desk.

Content can be distributed by print or email or routed using DocRoute by Paperless Environments. Routing of documents can be done ad hoc or based on predefined routing rules that make sense for your company.

A complete audit trail is maintained on each document as well.

7. Using a shared folder results in inconsistent filing and naming of electronic documents.

SOLUTION: Contractors that use pVault by Paperless Environments index and store documents and digital content in a consistent manner without fail, making retrieval instant.

Bringing your new employees up to speed is a snap.

8. The procurement process is a black hole and takes too long, putting job performance at risk.

SOLUTION: Contractors that use DocRoute by Paperless Environments accelerate the PO approval process making sure materials arrive on time.

The status of your purchase orders routed for approval is always known...no more black holes. Your purchasing department can focus on things that matter most rather than chasing paper and signatures around.

9. Tracking Insurance Certificates is a tedious, manual process.

SOLUTION: Contractors using workflow automation from EWA Software Solutions have reduced their risk and eliminated almost all of the time spent tracking insurance certificates.

EWA Software Solutions has streamlined this important process; each insurance certificate is touched only one time. The certificate is simply scanned and indexed into the pVault document repository by Paperless Environments; from this point forward reminder notices, alerts, reports and updates to the accounting system
are automatic.

10. Paper documents are consuming too much office space and/or cost of offsite storage just keeps going up.

SOLUTION: Contractors that use pVault by Paperless Environments are going paperless and have reclaimed valuable office space and reduced their off site storage fees.

11. What problems do you face?

Contractors that work with EWA Software Solutions are solving their problems.

We welcome the opportunity to solve your problems too!

Please call us for a free consultation at: Toll Free 1-866-949-7273.

 

Please call us for a free consultation at: Toll Free 1-866-949-7273.